Our Mission: We are driven by our mission to foster hope in God by closing the achievement gap and preparing our students for college and beyond. We are fueled by our love for God and his care for every one of our students which motivates us to get better every day. Join our team of mission-driven brothers and sisters to work hard, do good, and make a difference.
Very Important: Before applying please read and carefully review our Mission & Values as well as our Faith & Life Covenant, and our Guiding Principles about Cultural Harmony. All board members, faculty and staff are joining a covenant community in serving here at Hope Academy.
Position: The Admissions Coordinator, 3rd- 5th Grade Lead is responsible for walking prospective students and families through the admissions process with efficiency, care, and compassion! The Admissions Coordinator will play a crucial role in fulfilling the overall aspects of the admissions side of application, assessment, interview, and acceptance while upholding Hope Academy's vision to grow and serve more youth in our city with a remarkable, Christ-centered education.
Job Details
The following reflects essential functions for this position but does not restrict the tasks that may be assigned.
Responsibility areas
Accountable for applications, conferences, assessments, family interviews, tuition conferences, record requests, and preparing summaries for 3rd through 5th grade applicants. As 3rd – 5th grade lead, all administrative (PowerSchool) work from beginning to end to be performed inclusive of forms and reports in PowerSchool for Lower School Decisions Team to be executed.
Application & Assessment
- Manage new applications submitted through PowerSchool within one school day and maintain PowerSchool records for each prospective student.
- Implement weekly rhythms to communicate with, track, and assist families during the admission process.
- Oversees 3rd – 5th grade admission documents (Teacher Questionnaires (TQ’s), Immunization records & academic records). Documents are received and secured from schools and potential families in a timely manner.
- Ensure assessment materials are prepared and ready for use.
- Coordinate scheduling of 3rd-5th grade assessments, host students and families during their assessment visit.
- Help schedule and coordinate assessment days with Assessors from Spring through Summer (typically a couple Saturdays per month February-April and once a month from June through August).
- Schedule and score assessments (void if Assessor is in place) for 3rd-5th grade applicants, host students and families during their assessment visit.
- Maintain an accurate waiting/placement list for all 3rd-5th grade students.
Interview & Acceptance
- Systematize with Heads of FM & Admissions/Recruitment to conduct weekly parent interviews which will align with 3rd – 5th assessment slots.
- Assist with correspondence and mailing to potential applicants.
- Prompt transmittal of student overviews to allow the Decisions Team adequate time to examine.
- Communicate admission decision to perspective families/students in a timely manner.
- Maintain PowerSchool records for each prospective student.
- Communicate with, track, and assist families during the enrollment process.
Data Analysis Responsibilities
- Lead set up and manage communication of annual Re-Enrollment of existing families.
- Monitor and communicate enrollment and/or dismissal of students to pertinent staff.
- Analyze and develop data for reports needed for Leadership Team and Board meetings.
- Responsible for research & analyzing data to provide accurate data reports
- Establishes and maintain internal data management and control for efficiency
- Coordinate and manages all retention services data collection, input, and analysis for all student data within PowerSchool management system.
- Work closely with the Admissions 6th – 11th Coordinator and the Admissions Coordinator Lead to support the Admissions team in various tasks as needed.
- Team collaboration on identifying opportunities for enrollment improvements and process efficiencies.
Basic Qualifications and Experience
- High school diploma or GED.
- At least 1-2 years of demonstrated relevant administrative experience, paid or volunteer.
- Growing follower of Jesus Christ who desires to embrace the Hope Academy Faith & Life Covenant.
Preferred Qualifications and Experience
- Admission experience in educational or vocational settings.
- Previous relevant experience working with non-profits and/or faith-based organizations.
- Highly proficient dual-language interpreter and translator for Spanish and English (reading, written & verbal).
Personal Characteristics
- Genuinely pleasant and inviting.
- Compassion, sensitivity, integrity, and reliability.
- Community oriented.
- Confidentiality regarding students, families, faculty, and staff.
Knowledge, Skills and Abilities
- Excellent organizational and multi-tasking skills.
- Exceptional standards regarding accuracy and attention to detail.
- Proven ability and eagerness for organizational and administrative logistics.
- Demonstrated ability to initiate and complete tasks and projects within a given timeline.
- Ability to be flexible and respond / adapt to changing priorities.
- Ability to work effectively, efficiently, independently, and within a team structure.
- Competent across ethnic, socio-economic, gender and generational lines.
- Advanced user skills in MS Office Suite (Word, Excel, PowerPoint) and other organizational / communications tools such MS Office 365, etc.
- Ability to quickly learn new technology database management tools. We currently use PowerSchool’s Enrollment and School Information System.
General Faculty Qualifications
The ideal candidate will have a passion for the mission and work of Hope Academy and a desire to play an integral part in growing the impact of Hope Academy.
Ability to effectively work in a multi-racial, multi-ethnic, and economically disadvantaged urban community.
