Finance Assistant

Type: Full-Time

*Very Important: Before applying please read and carefully review our Mission + Vision as well as our Faith & Life Covenant.  All board members, faculty and staff are joining a covenant community in serving here at Hope Academy.

Job Details

Position:

The Finance Assistant position manages the accounts payable process including vendor payments, credit card transactions and MPS district reimbursements. The position also manages the purchasing process and distributes monthly budget reports.


The following reflects essential functions for this position but does not restrict the tasks that may be assigned.

  • – Manage Invoices: Input all invoices, obtain proper signatures, assure payments fit in the budget, disburse signed checks and file paperwork appropriately.
  • – Check Register: Oversee the check register, assure all checks are accounted for and manage any uncashed checks over 3 months old. Order new checks when needed.
  • – Vendors: Establish good working relationships with vendors and manage the vendor files. Create vendors in Quickbooks and maintain them.
  • – Credit Cards: Download and enter credit card transactions weekly. Distribute reports for explanations and approvals. Reconcile monthly credit card bill. Review charges with the Finance Director and send monthly payments on time.

  • – Budget Support: Provide monthly budget reports

  • – Purchasing: Provide sales tax exemption certificate to vendors, place orders and research cost saving alternatives
  • – Account Reconciliations: Prepare account reconciliation as assigned

  • – Fixed Asset Accounting: Maintain asset listings in Fixed Asset software

  • – Annual Audit: Assist in annual audit by providing requested data for auditors

Education and Skills Required

  • – The ideal candidate will have a passion for the mission and work of Hope Academy and a desire to play an integral part in growing the impact of Hope Academy.

  • – High School Diploma or GED equivalent

  • – Two years post high school education, preferably in Accounting, with at least one year of related experience, or no post high school education with at least 2 years related experience

  • – Proficiency with Quickbooks or other financial software a plus

  • – Proficient with Microsoft including Outlook, Excel and Office 365

  • – Strong detail-orientation

    – Ability to prioritize work and meet all deadlines and maintain confidential information.

  • – Strong communication and organizational skills and the ability to work independently and as a team member.

General Faculty Qualifications

  • – The ideal candidate will have a passion for the mission and work of Hope Academy and a desire to play an integral part in growing the impact of Hope Academy.
  • – Ability to effectively work in a multi-racial, multi-ethnic, and economically disadvantaged urban community.
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